WHAT INFORMATION IS COLLECTED?
"Required Member Information": When an individual signs up for the service (becoming a "member of this simulation"), we collect the member's name, age, email address, language and timezone.
"Optional Member Information": We allow all members, at their discretion, to provide additional contact information, a geographic location, interests and a personal biography. This extends to the use of the service's Discord channel.
"Access Logs": When an individual visits the service, we collect incidental personal information in the service's logs including the individual's IP address and user agent. This extends to when an individual submits an application in line with the required member information.
HOW IS INFORMATION COLLECTED?
Required member information and optional member information are collected with an individual's consent when the individual signs up for the service or edits their account within the service. In order to participate in the service, a member must provide all required member information. A member may provide a pseudonym instead of their real name if they do not wish to disclose their real name. Access Logs are collected by our web server and web application when an Individual uses the Service.
WHY IS INFORMATION COLLECTED?
Required member information is collected in order to allow a member to participate in the service. A member's name, email address and timezone are listed on their profile. A member's email address will also be used to contact the member and to send the member story posts and other content directly related to the service. A member's age is only used to confirm the member meets the legal requirements to participate in this service. Any member found to be under the required minimum age at any time will be removed from the use of the service and have all information deleted from the service. Optional member information is collected in order to allow a member to share more details about themselves to other members of the service.
Access Logs are collected for diagnosing technical problems with our service. In rare situations, we may also use access logs to ban an individual found to be acting inappropriately with the service, including, but not limited to, violating the rules of the service, placing an undue burden on the service or violating applicable laws ("Inappropriate Use").
WITH WHOM IS INFORMATION SHARED?
Access logs are generally not shared, although they may in rare circumstances be shared with any applicable parent organization to which the service belongs or Utopia Host (hereafter known as the "Host") to diagnose technical problems or when an individual is reasonably believed to have committed an inappropriate use of the service.
The service or the host may share personal information with relevant law enforcement authorities as required to comply with applicable laws. The service will notify the individual if permitted by applicable laws when this occurs. The service will, under no circumstances, share any personal information with any other parties without the Individual's consent.
HOW IS INFORMATION PROTECTED?
We protect all personal information using reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification. We are committed to managing the Service in accordance with these principles in order to ensure that the confidentiality of personal information is protected and maintained. Upon request from an individual, we will make readily available information about our practices and policies relating to the management of personal data.
HOW LONG IS INFORMATION RETAINED?
Both required and optional member information is retained as long as the individual remains a member of the service. Access logs are retained for a period of 24 hours.
HOW CAN INFORMATION BE REMOVED?
A member may submit a request to firstname.lastname@example.org to have their account deleted and all required member Information and optional member information removed from the service. This will cause them to no longer be a member. This request, when submitted via email, will occur within 24 hours and the member will be informed when this is completed. The service cannot ensure that other members do not personally retain required member information or optional member information shared to these other members through the service as described in this Policy. The service routinely deletes all access logs, so an Individual does not need to request its removal explicitly.